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Administrative Assistant

Diocese of Lafayette/Lafayette, LA
Job Title: Administrative Assistant
Full-time
Job Description:
  • Processing (central office) employee enrollment/change forms
  • Maintaining up-to-date benefits files on diocesan priests and central office employees 
  • Processing ALL dental and vision enrollments, terminations and changes 
  • Addressing benefits-related inquiries in a timely manner 
  • Communicating benefits information to all diocesan entities, extended coverage participants, priests and central office employees, in consultation with immediate supervisor 
  • Assisting central office employees with benefits-related issues, including but not limited to orientation, enrollment, claims, appeals 
  • Responsible for the diocesan tracking program for the Affordable Care Act, working closely with the Office of Parish & School Finance and the church and school bookkeepers. 
  • Assisting with coordination of diocesan wellness program 
  • Reconciling monthly benefits invoices, providing accurate information to Accounting 
  • Providing necessary documentation in resolving billing errors/questions 
  • Processing extended coverage enrollment and billing 
  • Coordinating regular Benefits coordinator meetings (School and Parish) 
  • Maintaining good working relationship with parish and school benefits coordinators, with regular communication 
  • Recording secretary for Benefits Committee meetings 
  • Designing and preparing flyers, brochures and programs 
  • Assembling necessary materials for office-sponsored meetings/workshops
Qualifications:
  • Ability to maintain confidentiality
  • Ability to manage several complex issues simultaneously while working under pressure to meet deadlines
  • Knowledge of and experience in current office-related computer system(s), including but not limited to WORD, EXCEL, OUTLOOK and mail-merge programs
  • Proficient typing and proofreading skills as well as ability to compose and write in proper format, punctuation, spelling and grammar
  • Self-motivated, prompt in performing tasks and capable of working independently
  • Ability to deal sensitively, courteously and responsively (via telephone, electronic communications, or in person) when responding to inquiries and in making referrals Good organization skills as well as the ability to multi-task
  • Ability to clearly communicate and interact with the many different persons who will be in contact with the office, including but not limited to clergy, religious, bookkeepers and central office personnel
  • Must maintain up-to-date Safe Environment certification
  • High school diploma or equivalent
  • Minimum of three years office experience; benefits-related experience preferred
Contact:
Apply online using the application provided at http://www.diolaf.org/employment-opportunities

Date Posted: 2/16/2018